Pings, unread, and follow-up

Pings are reminders on a row. A cell can hold several, each with a time, a length, a name, and optional AI commands, and they all show up in Calendar and Timelines.

Pings

A ping is a reminder attached to a row through a Ping column. Use it when a record needs attention on a date or after a waiting period. Add one from the row menu, the bulk bar, the record card, or by clicking an empty day or time slot in Calendar.

What a ping can carry

A Ping column can hold more than one ping per record, and a project can have more than one Ping column. Manage pings on a record lists them all so you can edit or remove one without touching the others.

  • A date, and optionally a time in your timezone
  • A length, so it shows as a block in Calendar and clears itself afterwards; without one it is drawn as 30 minutes and stays until you clear it
  • A name such as “Milestone” or “Deadline” instead of the record title
  • AI commands that Picrowd AI runs when the ping comes due

Seeing them coming

  • The next ping is shown in the row; Settings → Pings controls its format and time display
  • Pings due within the urgent threshold (0 to 20 days, also in Settings → Pings) appear in the urgent banner at the top of the project
  • Calendar shows every ping by day, week, month, or year; Timelines shows them as bars per record
  • Device notifications for pings can be turned on in Settings → Notifications

Rescheduling

Drag a ping in Calendar or Timelines to move it; the length is kept. On touch devices use Manage pings instead. Moving a ping that has AI commands keeps the commands and reschedules them.

Unread records

Unread state is a personal attention marker. Mark a record unread when you need to come back to it, then clear it when the loop is closed. Settings → Table can float unread records to the top.

Muted projects

Mute a project when you still need access but do not want every update to compete for attention.

Good follow-up habits

  • Set pings only when there is a real next step
  • Give a ping a name when the record title alone would not explain it
  • Leave a note explaining why the ping exists
  • Use unread for personal attention, not shared status
  • Review stale pings in Calendar and clean up reminders that no longer matter